SUMMERY

Provide direct support to the controller with various tasks (daily/weekly/monthly). Serves as back-up to the administrative team for various key roles. Significant involvement in the month-end close and reporting process. Serve as business partner to the leadership team,

ESSENTIAL DUTIES: Essential Duties include the following. Other duties may be assigned.

• Trains office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
• Participates in the preparation of short- and long-term forecasts.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-back program for late charges to inventory.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management.

MARGINAL DUTIES: Marginal Duties include the following. Other duties may be assigned.

• Cross-trains a qualified substitute.

CERTIFICATES, LICENSES, REGISTRATIONS

• Must obtain and maintain any certificates, licenses, and registrations as required by Dealership.
• Must maintain valid Driver's License that meets dealership insurability requirements.

PHYSICAL DEMANDS

Must be able to sit at desk for extended periods without issue. At least 4 hours.

Some light lifting (up to 15 pounds) may be required as needed.